1963rd Regular Meeting Agenda of the Council of the City of Livonia

Monday, February 27, 2023

7:00 p.m. – City Hall Auditorium

33000 Civic Center Drive

Livonia, Michigan

CALL TO ORDER

INVOCATION/PLEDGE OF ALLEGIANCE

ROLL CALL

PRESENTATION OF MINUTES - Regular Meeting Minutes of January 30, 2023

AUDIENCE COMMUNICATION

REPORTS FROM THE MAYOR AND OTHER CITY OFFICIALS

a. Communication from the Department of Finance, dated February 7, 2023, re: forwarding the Departmental Purchases Report, for the month ending January 31, 2023.

b. Communication from the Department of Finance, dated February 7, 2023, re: forwarding Quarterly Investment Report for the City of Livonia for the quarter ending November 30, 2022.

CONSENT AGENDA

1.WAIVER PETITION: Planning Commission, re: Petition 2022-12-02-22 submitted by Uptown Cheapskate, requesting waiver use approval to operate a second-hand store and resale shop at 29508 Seven Mile Road, within the Livonia Marketplace retail center located on the north side of Seven Mile Road between Middlebelt Road and Purlingbrook Road in the Southeast ¼ of Section 2.

2.WAIVER PETITION: Planning Commission, re: Petition 2022-12-02-23, submitted by Individual Brewing Co. L.L.C., requesting waiver use approval to operate a Micro Brewer license including an on-premises tasting room (1 For All Brewery) at 38083 Ann Arbor Road located on the south side of Ann Arbor Road between West Chicago Avenue and Ann Arbor Trail in the Northeast ¼ of Section 31.

3.REQUEST TO APPROVE ANNUAL MAINTENANCE AND WARRANTY CONTRACT FROM SOLE SOURCE PROVIDER: City Clerk, re: Dominion Voting Systems for the annual maintenance and warranty work required on all election equipment for the period January 1, 2023, through December 31, 2023, as outlined in the State of Michigan and Wayne County bid for election equipment, from budgeted funds.

4.AWARD OF BID: Livonia Fire and Rescue, re: for the replacement of ballistic vests and helmets that are currently at their end of life, from budgeted funds.

5.REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2023 FORD F250 4X4 CREW CAB BATTALION CHIEF COMMAND VEHICLE: Livonia Fire and Rescue, re: to replace the current Command Vehicle, from budgeted funds.

6.REQUEST TO AMEND COUNCIL RESOLUTION 23-23: Civil Service Department, re: for the adjustment in compensation structure for the Deputy City Clerk and Deputy City Treasurer. 

7.REQUEST TO ACCEPT QUOTATION FOR LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE:  Department of Finance, re: from Sun Life for the period of March 1, 2023, to February 28, 2026.

8.REQUEST TO APPROVE SPECIALIZED SERVICES OPERATING ASSISTANCE PROGRAM THIRD PARTY CONTRACT FOR PERIOD OCTOBER 1, 2022, TO SEPTEMBER 30, 2023 BETWEEN THE CITY OF LIVONIA AND SMART: Livonia Housing Commission, re: grant funds to be used for the Livonia Community Transit Program to provide lift-equipped transportation for the senior and disabled residents of the City.

9.REQUEST TO APPROVE ANNUAL RENEWAL OF SOFTWARE LICENSING AND MAINTENANCE FROM SOLE SOURCE PROVIDER: Public Works Division, re: with Azteca Systems LLC for the DPW work management system for the period of March 1, 2023, through February 29, 2024, includes Cityworks Online, from budgeted funds.

10.REQUEST FOR AUTHORIZATION TO WAIVE THE SEALED BID PROCESS AND PURCHASE THREE (3) 2023 FORD F250 PICKUP TRUCKS THROUGH THE STATE OF MICHIGAN AND MACOMB COUNTY BID CONSORTIUM: Public Works Division, re: for use by the Roads and Parks Departments, from budgeted funds.

11.REQUEST FOR AUTHORIZATION TO WAIVE THE SEALED BID PROCESS AND PURCHASE TWO (2) TRAILER MOUNTED LEAF VACUUMS THROUGH THE MI DEAL STATE BID PROCESS: Public Works Division, re: to replace two current units, from budgeted funds.

12.REQUEST FOR AUTHORIZATION TO PURCHASE CAPITAL PLANNING SOFTWARE LICENSING AND MAINTENANCE THROUGH THE SOURCEWELL PURCHASING AGREEMENT: Department of Public Works, re: for strategic capital planning of building facility improvement projects, from budgeted funds.

13.REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) WHIZ ROBOTIC VACUUM CLEANER SET WITH ATTACHMENTS THROUGH THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE: Department of Public Works, re: for use by the Building Maintenance Department, from budgeted funds.

14.REQUEST TO APPROVE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CHARTER COUNTY OF WAYNE AND THE CITY OF LIVONIA: Engineering Division, re: for the improvement of Farmington Road from Orangelawn Avenue to Plymouth Road with the City's participation to be estimated at 9.075%, in the amount of $118,936 from budgeted funds.

15.REQUEST TO APPROVE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CHARTER COUNTY OF WAYNE AND THE CITY OF LIVONIA: Engineering Division, re: for the improvement of Merriman Road from Schoolcraft Road to Five Mile Road with the proposed City's participation to be estimated at 9.075%, in the amount of $182,912 from budgeted funds.

16.REQUEST TO EXTEND CONTRACT WITH MICHIGAN JOINT SEALING, INC.:  Engineering Division, re:  for the 2023 Joint and Crack Sealing Program (Contract 23-D) at the unit prices from the 2021 contract unit prices, from budgeted funds. (CR 107-21)

17.REQUEST TO AMEND THE ENGINEERING CONTRACT THROUGH THE QUALIFICATION BASED SELECTION (QBS) PROCESS WITH OHM ADVISORS (OHM) FOR DESIGN ENGINEERING SERVICES FOR THE 2023 WATER MAIN REPLACEMENT PROJECT; Engineering Division, re: same (CR 336-21).

18.REQUEST TO WAIVE THE FORMAL BIDDING PROCESS AND APPROVE THE PROPOSED 2023 SIDEWALK REPAIR PROGRAM BY EXTENDING CONTRACT 22-G UNIT PRICES WITH JOE ROTONDO CONSTRUCTION CORPORATION AND REQUEST FOR ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re: for Contract 23-G which includes 422 scattered locations throughout the City, as well as 128 locations in Sections 1 through 6.

UNFINISHED BUSINESS – MEETINGS OF THE COMMITTEE

19.CAPITAL OUTLAY AND INFRASTRUCTURE COMMITTEE OF FEBRUARY 22, 2023

a. CR 02-23 Subject matter of the 2022 Facility Condition Assessment and Space Needs Assessment.

b. CR 48-23 Subject matter of the construction administration services for the Building Controls System Upgrade Project, from the Capital Projects Fund.

UNFINISHED BUSINESS

20.APPOINTMENT OF ANNE MORRIS TO THE LIVONIA BOARD OF REVIEW: Office of the Mayor, re: for a three-year term, which will expire on February 16, 2026.

21.REAPPOINTMENT OF LORA WEINGARDEN TO THE LIVONIA BOARD OF ETHICS: Office of the Mayor, re: for a three-year term, which will expire on March 1, 2026.

NEW BUSINESS

22.ACCEPTANCE OF DONATIONS: Department of Parks and Recreation, re: cash and gifts from various contributors to be used for the purposes as designated by donors.

23.REQUEST TO ADOPT UPDATED PERFORMANCE RESOLUTION: Engineering Division, re: as requested by the Michigan Department of Transportation (MDOT) as verification that a governmental body will fulfill permit requirements for work performed on State Highways.

24.REQUEST FOR AN ADDITIONAL EXPENDITURE:  Engineering Division, re: for the 2022 Concrete Road Program (Contract 22-C), in the not-to-exceed amount of $1,467,000 and the new total not-to-exceed amount of $6,464,997.21. (CR 88-22)

AUDIENCE COMMUNICATION

SUSAN M. NASH, CITY CLERK

NOTICE(S)

In accordance with Title II of the American with Disabilities Act as it pertains to access to Public Meetings, the City Clerk’s Office of the City of Livonia, upon adequate notice, will make reasonable accommodations for persons with special needs.  Please call (734) 466-2236 or email clerk@livonia.gov if you need assistance.  Council agendas are available on the City’s website – www.livonia.gov - under Your Government, City Council, Agendas & Minutes.